Maintain financial records; support budgeting, payments, reconciliations, financial reporting, compliance, and project documentation etc
Key responsibilities
Financial Management and Record-Keeping - Maintain accurate and up-to-date financial records, ledgers, vouchers, invoices, receipts, and supporting documents. - Ensure proper filing and documentation of all project financial transactions. - Maintain records in accordance with TRF policies and applicable project financial procedures. 2. Budget Preparation and Monitoring - Support the preparation of annual, quarterly, and activity-based project budgets. - Monitor budget utilization against approved allocations and work plans. - Identify budget variances, potential overspending, and underutilization, and report them to project management. - Assist in preparing budget revisions and expenditure forecasts when required. 3. Payments and Disbursements - Process payments to staff, suppliers, consultants, and service providers after verifying supporting documentation and required approvals. - Check payment requests, invoices, bills, and expense claims for accuracy and completeness. - Maintain payment registers and ensure timely processing of authorized expenditures. 4. Bank Reconciliation and Cash Management - Prepare regular bank reconciliations and investigate discrepancies. - Maintain cashbooks and monitor project cash balances. - Support cash-flow forecasting to ensure adequate funds are available for planned project activities. 5. Financial Reporting - Prepare monthly, quarterly, and other periodic financial reports as required by project management and the donor. - Compile expenditure statements, budget-versus-actual reports, and financial summaries. - Ensure that financial reports are accurate, complete, and submitted within established deadlines. 6. Compliance and Internal Controls - Ensure that financial transactions comply with TRF policies, approved budgets, authorization procedures, and applicable donor requirements. - Verify that expenditures are supported by appropriate documentation and approvals. - Maintain effective internal controls to reduce the risk of errors, misuse of funds, and unauthorized expenditure. 7. Project Activity and Field Expenditure Management - Review financial documentation relating to field activities, trainings, workshops, community mobilization, and other project events. - Verify expense claims and supporting records submitted by field teams. - Coordinate with program and administrative staff to ensure that expenditures are properly recorded against the relevant budget lines. 8. Audit and Financial Documentation - Maintain organized financial records for internal and external audits. - Provide supporting documents, vouchers, ledgers, bank statements, and financial reports when requested by auditors or authorized reviewers. - Assist in addressing audit observations and implementing agreed corrective actions. 9. Coordination and Support - Coordinate with the project team, administration, procurement staff, and TRF management on financial matters. - Provide guidance to relevant staff on financial documentation, expense claims, and compliance requirements. - Support the preparation of financial information required for project reviews, donor reporting, and management decisions.
Requirements
Bachelor’s degree in Finance, Accounting, Commerce, or a related field, with relevant NGO/project finance experience.
